Disclaimer
Last Updated: January 16, 2026
General Disclaimer
The information provided on Podium HQ is for general informational purposes only. While we strive to keep the information up to date and accurate, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability of the platform or the information, products, services, or related graphics contained on the platform for any purpose.
Fitness & Health Disclaimer
IMPORTANT: Podium HQ is a workout tracking and coaching management platform. It is NOT a substitute for professional medical advice, diagnosis, or treatment.
- Always consult with a qualified healthcare provider before starting any exercise program
- Stop exercising immediately if you experience pain, discomfort, dizziness, or shortness of breath
- The workout content provided through coaches is for informational purposes only
- We are not responsible for any injuries resulting from workouts created or tracked through our platform
- Individual results may vary based on personal fitness levels, health conditions, and adherence to programs
No Professional Relationship
Use of Podium HQ does not create a coach-athlete, doctor-patient, or any other professional relationship between you and Podium HQ. The platform facilitates connections between coaches and athletes but does not verify the qualifications, certifications, or competence of any coach using the service.
External Links Disclaimer
Our platform may contain links to external websites or services that are not operated by us. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites or services. You acknowledge and agree that we shall not be responsible or liable for any damage or loss caused by the use of any such content, goods, or services available on or through any such websites or services.
Cookie Policy
Last Updated: January 16, 2026
What Are Cookies?
Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites work more efficiently and provide information to website owners.
How We Use Cookies
Podium HQ uses cookies and similar technologies for several purposes:
Essential Cookies
These cookies are necessary for the platform to function and cannot be switched off. They are usually set in response to actions you take, such as logging in or filling out forms.
- Authentication: To keep you signed in securely
- Security: To protect against fraudulent activity
- Session Management: To remember your preferences during a session
Performance Cookies
These cookies help us understand how visitors interact with our platform by collecting and reporting information anonymously.
- Analytics: To understand which pages are most popular
- Error Tracking: To identify and fix technical issues
- Load Balancing: To ensure our servers perform optimally
Functional Cookies
These cookies enable enhanced functionality and personalization.
- Preferences: To remember your settings and preferences
- Language: To display content in your preferred language
- Theme: To remember your light/dark mode preference
Managing Cookies
Most web browsers allow you to control cookies through their settings. You can typically:
- View what cookies are stored and delete them individually
- Block third-party cookies
- Block cookies from specific sites
- Block all cookies from being set
- Delete all cookies when you close your browser
Please note that blocking certain cookies may impact the functionality of Podium HQ.
Third-Party Cookies
We may use third-party services that set their own cookies, including:
- Google Analytics: For understanding platform usage
- Stripe: For secure payment processing
- Intercom: For customer support chat functionality
Acceptable Use Policy
Last Updated: January 16, 2026
This Acceptable Use Policy outlines the rules and guidelines for using Podium HQ. By using our platform, you agree to comply with this policy.
Permitted Use
You may use Podium HQ for:
- Creating and managing workout programs for your athletes or clients
- Tracking personal fitness progress and training activities
- Communicating with team members about training-related matters
- Managing team rosters and scheduling
- Any other lawful purpose consistent with our Terms of Service
Prohibited Activities
You agree NOT to use Podium HQ to:
- Illegal Activities: Engage in any activity that violates local, state, national, or international law
- Harassment: Harass, abuse, threaten, or intimidate other users
- Spam: Send unsolicited messages or advertisements
- Impersonation: Impersonate any person or entity, or falsely claim an affiliation
- Malicious Code: Upload viruses, malware, or any other harmful code
- Unauthorized Access: Attempt to gain unauthorized access to any part of the platform
- Data Scraping: Use automated tools to collect data from the platform without permission
- Reverse Engineering: Decompile, reverse engineer, or attempt to extract source code
- Inappropriate Content: Upload content that is pornographic, obscene, or otherwise offensive
- Intellectual Property Violation: Infringe on any patent, trademark, copyright, or other proprietary rights
- Commercial Misuse: Resell or redistribute our services without authorization
Content Guidelines
When creating or sharing content on Podium HQ:
- Ensure you have the right to share any content you upload
- Do not share personal information of others without their consent
- Keep workout content appropriate and professional
- Respect the privacy and dignity of all users
Enforcement
We reserve the right to:
- Remove any content that violates this policy
- Suspend or terminate accounts that violate this policy
- Report illegal activities to appropriate law enforcement
- Take any other action we deem necessary to protect our platform and users
DMCA Policy
Last Updated: January 16, 2026
Copyright Infringement Claims
Podium HQ respects the intellectual property rights of others and expects our users to do the same. We respond to notices of alleged copyright infringement in accordance with the Digital Millennium Copyright Act (DMCA).
Filing a DMCA Notice
If you believe that content on Podium HQ infringes your copyright, please send a written notice containing the following information:
- A physical or electronic signature of the copyright owner or authorized agent
- Identification of the copyrighted work claimed to have been infringed
- Identification of the allegedly infringing material and its location on the platform
- Your contact information (address, telephone number, and email)
- A statement that you have a good faith belief that use of the material is not authorized by the copyright owner
- A statement, under penalty of perjury, that the information in your notice is accurate and that you are the copyright owner or authorized to act on their behalf
DMCA Agent
Send DMCA notices to:
Counter-Notification
If you believe your content was removed in error, you may submit a counter-notification containing:
- Your physical or electronic signature
- Identification of the material that was removed and its former location
- A statement under penalty of perjury that you have a good faith belief the material was removed by mistake or misidentification
- Your name, address, telephone number, and a statement consenting to jurisdiction
Repeat Infringers
In accordance with the DMCA, Podium HQ will terminate the accounts of users who are repeat infringers of copyright.
Data Processing
Last Updated: January 16, 2026
Data Controller
For the purposes of data protection laws, Podium HQ acts as a data processor on behalf of coaches and organizations (data controllers) who use our platform to manage their athletes' information.
Sub-Processors
We use the following sub-processors to provide our services:
- Supabase: Database and authentication services (United States)
- Stripe: Payment processing (United States)
- Vercel: Hosting and content delivery (Global)
- Expo: Mobile app infrastructure (United States)
Enterprise DPA
Enterprise customers requiring a formal Data Processing Agreement should contact legal@podiumhq.app.
Questions?
If you have any questions about our legal policies, please contact us at: